Entry Level Office Assistant

Job Description

Now hiring for Office Administrative Assistant positions in Biloxi, MS. We are currently looking for a motivated individual to join our growing company.  If you work well on a team, as well as independently, and are organized, detail-oriented, and good at time management, this could be a great position for you.

Responsibilities

• Client management: Answering and directing phone calls, sending emails, and greeting visitors
• Scheduling: Organizing and scheduling appointments, meetings, and tasks
• Communication: Writing and distributing emails, memos, letters, and forms
• Filing: Creating and maintaining filing systems, both electronic and physical
• Bookkeeping: Managing expenses and tracking income
• Travel: Booking travel arrangements
• Supplies: Ordering office supplies and researching new deals and suppliers
• Policies: Updating and maintaining office policies and procedures
• Reports: Assisting in the preparation of regularly scheduled reports and submitting and reconciling expense reports
• Support: Providing general support to visitors and acting as the point of contact for internal and external clients
• Confidential information: Handling sensitive information and storing, retrieving, and shredding confidential documents according to established office protocols 
• Answer phones on a multi-line system; direct calls, take messages
• Fill out work orders from customer requests
• Greet walk-in customers and professional assist
• Match purchase orders with invoices
• Learn to key in to QuickBooks (can be trained but a plus if prior experience)

Required Skills

• Organization; Managing tasks, schedules, and information
• Communication; Clear written and verbal communication
• Time Management; Prioritizing and meeting deadlines
• Professionalism; Customers and co-workers to be treated with respect and courtesy
• Computer Proficiency; Typing, All Microsoft products including MS Word & MS Excel a must, MS PowerPoint, MS Outlook, MS Teams, Zoom, & QuickBooks

Employment Requirements

• Reliable transportation
• Dependable
• Punctual; Hours of Operation 7am-4pm, Monday thru Friday
• Valid MS Drivers License
• No previous felonies or criminal misdemeanors
• People skills

Pay

• $14 – $15 per hour; paid bi-weekly
• Annual profit sharing performance bonuses paid in December

Benefits

• 7 1/2 paid holidays
• Accruable paid vacation
• Paid sick leave allocation each year
• Health, Dental, Vision, and Life Insurance (Company pays 50% – 100% of insurance based off of tenure)

Job Details

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